The way people attend events is constantly shifting but one thing has become evident: hybrid and virtual events are not going anywhere.  Whether people go for a fully online experience or they prefer a mix of digital and in-person events. Today attendees expect interactivity, flexibility and a smooth event experience with remarkable remote attendee experience. Consequently,  this is where Eventify steps in- it is specifically designed to take the stress out of digital event planning by creating an event that is both inclusive and engaging no matter where your audience is joining it. In this guide, we will understand how to set up a virtual or a hybrid event with Eventify giving a detailed layout on online event solutions. 

Understanding virtual and hybrid events

 Hybrid events merge in-person gatherings and event live streaming with visual components allowing attendees to participate remotely or on-site.  This format extends the reach, accommodates different comfort levels for people who are travelling and enhances flexibility. On the other hand, you can also say that virtual events since they are conducted entirely online use virtual event management platforms for delivering content and facilitating event interactions. 

 Why choose Eventify for your next event?

Eventify comes up with a plethora of features which are specifically tailored for both virtual and hybrid events. Eventify leads in providing online event solutions with best  digital event hosting tools. 

Seamless integration

Eventify allows us to effortlessly manage virtual and in-person components in a comprehensive platform. 

•  Interactive engagement tools- It offers a range of features such as live polls, Q&A sessions and chat to encourage active participation. 

•  Custom branding-Personalising their environment to reflect brand identity. 

•  Comprehensive analytics- Gathering insights into event performance and attendee behaviour. 

Setting up your virtual or hybrid event with Eventify

Follow the steps listed below for creating an inclusive and compelling event experience. 

 Step 1- Accessing the Eventify admin panel

 Firstly you need to log into the Eventify admin panel. This is where all the magic is going to start. You have to put in your basic details for customising the event experience. Everything you need to manage your event is involved through a single comprehensive platform offered by Eventify. They have the right tools for upgrading digital event hosting. 

Step 2- Configuring basic event information

 Once you have put in all the details go to the “Setup” section and click on “Basic Information”,  in case you are opting for a hybrid event fill in all the physical venue details. Do mark that it is also going to be available for remote participants. It is going to be a fully virtual event then just go for the virtual option. This setup is very important because it helps attendees to know exactly how they can join the event whether they are attending online, in-person or both. Eventify can boost remote attendee experience so that organizers can have a successful event set up. 

Step 3-Tailor event schedule in content

After you are done putting on all the necessary details you must put in the event agenda. There will be a content section and an option to select schedules. It is here you will create your sessions, write descriptions, add titles and lock in start and end times. Do not forget to assign speakers to each session so that the attendees know where they are heading. In case of virtual attendees make sure to give the correct meeting link as per the virtual event platforms you are choosing.

 Step 4- Integrating live streaming

In case you are planning to livestream your sessions you must set up everything beforehand. You can use a particular platform for scheduling your sessions then make sure you copy the meeting link or the ID you have generated. Go back to the admin panel, find the session for event live streaming and paste the link into the appropriate field. Nevertheless, this way attendees will be able to join the event remotely and enjoy the sessions upgrading digital event hosting without any hassle

 Step 5- Customising events set up

Before the final day, you must have some trial. Make sure you go through sessions, click on every link and see that all interactive tools are working properly. You can also bring in friends and colleagues to run a test so that they can give you honest feedback about how they feel about the user experience. This step will help you to find out the glitches saving you time from scrambling on the event day. Eventify virtual events can bring immense networking opportunities. 

 Step 6- Launching and monitoring the event

On the day of the event, everything should be easy so that people get clear directions and how to access the sessions and navigate the platform. During the event keep an eye on engagement and participation. Using the various built-in analytics provided by Eventify make sure to have a very interactive and active support team to help the attendees if they are facing any technical glitches. Thus, it will make a big difference in how smoothly your day runs with the best remote attendee experience. 

 Conclusion 

After the event wraps up it is important for you to find out the results. Find out which sessions are more popular and how the attendees have engaged. You can also share recordings with the people who have missed the event or with someone who wanted to revisit the key moments. Do send a quick feedback survey form to get honest input from all the attendees so that you can make improvements in your next event offering spotless remote attendee experience. 

Hosting hybrid events or virtual gatherings can become effective and streamlined with the right tools of Eventify- it has a robust and comprehensive platform that is equipped with the best online event solutions for ensuring a simplified digital event hosting experience. By following the guide mentioned above you will be able to create accessible, engaging and successful events that will completely resonate with both remote and in-person attendees.